Feature catalog

Use this catalog when you need to understand what PhotoProofing can do before choosing the right workflow page.

Account and workspace access

• Email/password authentication with preserved redirect after login.
• Optional public signup, controlled by deployment configuration.
• Password reset through a one-use token link.
• Invitation acceptance for organization members and gallery clients.
• Account creation from an invitation when the invited person does not already have a session.
• Email matching on invitations so an invitation cannot be accepted with the wrong account.
• Authenticated app shell with role-aware navigation, studio brand, language switcher, theme switcher, and contextual help.
• ? help button and Meta+H/Ctrl+H shortcut that open route-aware guidance and the matching full manual page.
• Role badge in the header so the user knows whether they are acting as owner, admin, client, selector, or viewer.

Dashboard and navigation

• Dashboard content adapts to the signed-in role.
• Owners and admins see operational metrics, active gallery work, recent activity, deadlines, and admin shortcuts.
• Clients and reviewers see their shared galleries and the work they need to complete.
• Global sidebar groups gallery work, people, vendors, slideshows, tasks, billing, and settings.
• Theme and language choices are available from the app header.
• Dashboard links back into the exact page that needs attention instead of forcing the user to start from the top of the app.

Gallery administration

• Gallery list supports search, status filters, quick filters, persisted grid/table view, and bulk selection.
• Bulk gallery actions include archive, status changes, and deletion where allowed.
• Usage and plan limit alerts appear before high-volume gallery creation or uploads.
• Gallery creation captures client, title, slug, description, status, shoot date, expiration date, proofing mode, and selection limits.
• Section rules let a photographer split a gallery into named review areas.
• Advanced review capabilities enable pinned comments and workflow states when the plan allows them.
• Gallery detail brings together image browsing, selection state, review state, batch actions, share controls, vendor sharing, and slideshow summaries.
• Gallery edit lets admins change metadata, proofing rules, client assignment, thumbnail, review options, and sections without recreating the gallery.
• Gallery upload and delivery are separated so preview creation and final handoff do not get mixed together.
• Gallery tasks track preview generation, face analysis, clustering, and vendor-share rendering in the background.

Upload, processing, and delivery

• Preview upload is gallery-aware and feeds the background processing pipeline.
• Background tasks track preview generation, face detection, face clustering, and vendor share rendering.
• Task center supports active and completed views, job-type filters, auto-refresh, grouped preview batches, retry, pause/resume, and cancellation.
• Final delivery supports uploaded or generated assets.
• Delivery assets can be published for client download, scheduled, replaced, or removed.
• Download availability is documented alongside gallery status so admins know when a client can retrieve final files.
• The upload and delivery pages keep the preview phase and the final handoff clearly separated.

Client proofing and review

• Clients open a shared gallery list with thumbnails, statuses, shoot dates, and clear open actions.
• Gallery detail supports image browsing, selection, comments, and lightbox navigation.
• Keyboard shortcuts cover close, previous/next image, toggle selection, comments, and pin mode when advanced review is enabled.
• Selection limits communicate how many images are expected.
• Advanced review states help teams distinguish not reviewed, needs edit, in progress, waiting approval, and ready.
• Face filtering helps narrow large galleries when face analysis is available.
• Comments and review activity can generate inbox items and email notifications depending on preferences.
• Shared gallery access can be view-only, selection-based, comment-based, or final-download-based depending on the studio rules.

People and permissions

• Owners and admins can manage users, clients, invitations, and roles.
• Users list includes search, status filters, pending invitations, cancel invitation, edit, and delete actions.
• New user and edit user pages support direct account setup for internal workflows.
• Clients directory stores client contact details, notes, joined date, and editable metadata.
• Client onboarding is primarily invitation based so access is connected to the right account.
• Admin routes are protected by an owner gate.
• Client creation still exists as a compatibility redirect so older links do not break the onboarding flow.

Vendors, referrals, and public shares

• Vendor directory supports search, type filters, status filters, sorting, creation, referral URLs, and active/inactive state.
• Vendor types include florist, wedding planner, venue, makeup artist, and other.
• Vendor detail shows every gallery share, viewer link, referral link, watermark state, expiry, renewal, and revocation.
• Public vendor shares validate a token, handle expired or revoked links, show watermarked images, track opens/views/downloads, and offer referral CTAs.
• Referral redirects record qualified traffic before forwarding to the configured vendor destination.
• Leaderboard ranks vendor engagement over the last 30 days by score, opens, image views, qualified referral clicks, and last activity.
• Public vendor shares and public slideshows remain usable without a login but are still controlled by tokens and publication state.

Slideshows

• Admin slideshow list shows the source gallery, status, image count, last update, and actions.
• Slideshow detail provides preview, public link, refresh/update/delete actions, playback duration, loop controls, and plan-gated upgrades.
• Public slideshow viewer uses a dark presentation interface with auto-advance, manual previous/next controls, progress, counter, brand logo, and end card.
• Slideshow detail exposes the public link and the refresh/delete controls so the studio can manage the presentation lifecycle.

Notifications and reminders

• Inbox aggregates advanced review replies, status changes, and client feedback.
• Inbox items show unread state, event count, timestamp, gallery link, and mark-as-read action.
• Personal notification settings control in-app and email delivery.
• Admin notification settings define organization-level notification behavior.
• Reminder settings cover unopened galleries, incomplete proofing, and deadline reminders.
• Reminder preview renders the email before changes are saved.
• The notifications inbox is the working queue, while personal and organization settings control how much noise enters that queue.

Brand, integrations, billing, and platform administration

• Brand settings control studio name, slug, primary color, website URL, and logo.
• Integration settings manage API keys and external-system credentials.
• Billing shows checkout and portal return states, plan cards, monthly/annual interval, usage rings, storage, limits, renewal state, and Polar actions.
• Billing also acts as the first warning system for gallery limits and storage pressure.
• Public pricing comparison page explains plans, prices, limits, and upgrade entry points before login.

Internal and development features

• Better Auth endpoint powers all auth server operations.
• Image proxy serves authenticated or signed images with cache behavior.
• Polar webhook keeps subscription state synchronized.
• Session logout and impersonation endpoints support app shell and support workflows.
• Database debug and face-detection PoC routes are development surfaces and should not be treated as end-user workflows.
• These internal surfaces are documented for completeness so route coverage remains 1:1 with the app.